The Payroll module in Visual ContrAcct has two levels of security. The first level allows you to divide your payroll into Field Payroll and Confidential Payroll. The second level of security is by user – the system allows you to restrict access to the Payroll and Payroll Field modules to specified users.
Employees who are designated "Confidential" are in the Confidential Payroll. Employees without this designation are in the Field Payroll. The Confidential designation is on the first page of the Employee screen near the top. You may change an employee's designation at any time during the year simply by checking or removing the check from the box.
The menus for Payroll and Field Payroll are similar, but not identical. Users with access to the Field Payroll may enter and change field employees; enter and change time cards for field employees; and calculate, review and print payroll checks for field employees. Users with access to Payroll may do all of those functions for ALL employees, plus the payroll close-out and posting functions as well as the various reports.
A Payroll user MUST do all of the periodic close-outs for Payroll. Security levels for Payroll and Field Payroll are established in the Miscellaneous Controls File in Admin. If you have security rights to this menu, you may establish which users can have access to which module. You may designate which users have access to Field Payroll, which users have access to Payroll and which users are denied access to either Payroll menu. In this way, only specifically designated users have access to Payroll.